Commercial Legal Assistant

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A well-established mid-sized firm in Chicago is looking for a legal assistant with experience in commercial litigation.

Responsibilities

• Provide administrative and executive support for 3-4 attorneys in our commercial litigation practice.
• Prepare documents and pleadings including, but not limited to, complaints, discovery, summonses, orders and subpoenas, notices, coordinate accompanying documents, motions and affidavits for filing and service.
• Electronically file documents in Federal and Circuit Courts, including collar counties.
• Set-up process servers and court reporters as directed.
• Transcribe and prepare briefs and correspondence via electronic dictation.
• Analyze incoming emails and correspondence for appropriate action and reply, as directed, if pertaining to scheduling, billing, or other administrative matters.
• Create, organize, and maintain files for attorneys.
• File correspondence and/or legal documents in office filing system.
• Assist with opening new business matters and preparing client engagement letters.
• Proactively manage diaries, calendars, and court dates in Microsoft Outlook.
• Other duties as assigned.

Qualifications

• 7+ years of experience as a legal secretarial/assistant in commercial litigation
• Possessing knowledge of the following:
  • E-filing in Odyssey and CM/ECF.
  • Familiarity with county clerk websites such as Cook, DuPage, Kane, Lake, McHenry, and Will Counties; and knowledge of various judges’ Standing Orders.
  • How to look up court forms on the various court websites 
  • How to edit and save these forms into a document management system (experience with NetDocuments a plus), how to use the CCC Portal and collar counties’ pleading retrieval system.
• Experienced in preparing briefs and citing case law, with knowledge of trial preparation and researching the web for court rules and regulations.
• Advanced knowledge of: Microsoft Word 365 & Word styles; Outlook (email and calendar scheduling, entry and maintenance of contacts); PDF programs (able to manipulate PDFs such as add text, change text, extract or add pages and perform conversions from Word to pdf and vice versa) and can type/key 70-80 wpm error free.
• Proficient in: Excel, PowerPoint; legal billing and time-entry systems such as E55; Winscribe (machine transcription); Workshare compare (redline/blackline documents) and document management programs such as NetDocuments (experience with and understanding of the search and filing functions). Also have knowledge of Calendly, with videoconferencing programs such as Zoom and Microsoft Teams and knowledge of office equipment such as fax machines, scanners, and photocopiers.

Salary

• Salary range is commensurate with experience, but $75,000+ for someone with 7+ years of prior experience.

Benefits

• BCBS health insurance, paid leave, LTD and STD.
• Other voluntary benefits: dental, vision, 401(k), pre-tax commuter transit and parking, flexible spending account and more
• Hybrid work environment based on job demands.